QuickBooks Desktop Error Messages

QuickBooks found an error parsing the XML stream

If some fields fail to map or you have special characters, this error can occur.


In this example, the sale belongs to a customer from Hungary that could use diacritic letters:



If you have customers with diacritic letters, then the sync could fail. Connex has logic to filter these letters, but some may reach the sync.

Some item descriptions contain diacritic letters. Descriptions copied from MS word and pasted into an e-commerce solution can cause these issues.

At times, some fields fail to map. If we map a sale and fail to map any line items, then the sync will fail. The data that we map must look a certain way. If one order in the batch of ten fails, then the whole sync would fail. 


Use QuickBooks item description

The item could have special characters in the description. Many users cut copy paste descriptions into their e-commerce solution. You can instruct Connex to use the item description from QuickBooks to ensure no special characters exist:

  1. Login to Connex.
  2. Click manage.
  3. Click orders.
  4. Click sync orders to QuickBooks.
  5. Expand advanced transaction.
  6. Check use QuickBooks item description:


If you recently added any rules, try removing them. Resync your sales.

Foreign Addresses

Try mapping sales to a single name customer. You can map a dummy address for the sale that failed to sync.

  1. Log into Connex.
  2. Click manage.
  3. Expand customers.
  4. Choose single name.
  5. In QuickBooks, create a customer called Web Store. Ensure an address for the customer.
  6. Expand advanced customer.
  7. Check use billing address from QuickBooks, instead of order.
  8. Check use shipping address from QuickBooks, instead of order.

Here is then end result:

Batches of One

Contact our support. Connex sends orders in batches of ten. We will send orders in batches of one and resync the sales, so we can troubleshoot the error. Our team will review the single sale and ensure the fields are mapped properly.

Missing Line Items

If there is a field mapping issues, our technical support team will review.