Match Deposit Tool

Getting Started with the Connex Match Deposit Tool

Introducing the Connex Match Deposit tool. With this powerful feature, Connex can automatically match up payment information with transactions (orders) already in QuickBooks and create the deposit for you, saving you tons of time!

Reconciling orders with payments and matching deposits can be a time consuming affair. With this powerful feature, Connex can lift that burden off your shoulders by automatically matching up payments information with transactions (orders) already in QuickBooks and create the bank deposit for you, saving you untold amounts of time.

Important:

The Match Deposit Tool requires the Pro plan or higher.

Compatibility

The Connex Match Deposit tool is currently available with the following integrations:

  • Amazon
  • PayPal
  • Shopify Payments
  • Square
  • Stripe

For additional information regarding available integration features, please click here.

Match Deposit is not compatible with the Summary Transaction feature for either Connex Desktop or Connex Online.

Setting up the Match Deposit Tool

Connex can locate sales that match a deposit, if the sales are located in the undeposited funds account in QuickBooks (required). Connex can add the fees, the deposit date, and match refunds. If sales are missing, Connex will note them in the log. The match deposit tool can be found within your account and accessed via the left-hand navigation, shown here:

  1. Start by clicking Orders
  2. Next, click Match Deposits

Configuration Wizard

Before Connex can match deposits, we need to do a bit of set up. First, you'll encounter a brief introduction. To proceed, click Next.

Choose Integration

Next, select from the available list with which of your integrations you wish to match deposits. For an integration to appear in the list, it must already be set up with Connex. Once you've chosen, click Submit form.

Set Payout Parameters

Now, it's time to set the payout parameters. In order, start by selecting a period begin (after) date; period end (before) date. Next, select the bank account with which you wish to deposit the funds. Finally, choose a merchant fee or expense account and click Submit.

Below, you can preview the found deposits.

Once the form is submitted, for QuickBooks Desktop customers, please run the Web Connector. For QuickBooks Online customers, you're all done - the task will process automatically.

Done!

Match Deposit Tool Best Practices (video)

To see the slide deck, click here. See the match deposit tool in action with the handy demo video produced by Sync with Connex CEO & Founder Joseph Anderson.

Also check out our blog posts for more information: Match Deposit Tool Introduction, New at Connex: Match Deposit Tool, Matching Deposits: How to Automate bank Reconciliations, and How do I match deposits with multiple selling channels?