Character limitations for fields in QuickBooks Desktop

What you'll learn in this article

Each field in the company data file of desktop QuickBooks (Pro/Premier/Enterprise) has a maximum number of characters that can be entered.

Here's the maximum number of characters you can enter in each available field

Field Maximum characters
Account Name 31
Account Numbers 7
Amount 20
Custom Fields (items) 30
Customer message (Invoices) 101
Customer, Vendor and Other Names 41
Item name1 31
Employee Name (first and last) 25
Item Description (Invoices) 4095
Item Part number 31
Job Description 99
Memo2 4095
Note Field3 4095
Notes in Shipping/Billing Address 41
Username 29
Password 16
Ship to Name 41
Invoice Number Field 11
Lot Numbers 40
Report Company Name 60
Report Title 60
Report Subtitle 60
Report Extra Footer 60
Text Box 1000

1 Item name may contain special characters but it is recommended that the first character not be a special character.
2 While the Memo field can contain 4095 characters, only 30-60 characters will display on printed checks depending on print settings. 96 characters will display on a Transaction Detail report.
3 While the Notes field on the timesheet can contain 4095 characters, only 96 characters will display on the Time by Job Detail report.

Further reading:

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