During the initial install of Connex, our tool downloads your chart of accounts into our database. Our tool downloads your class list, sites, bins, and any other list under the lists area of QuickBooks. These values are used to populate the drop downs. After the install, our tool receives no changes. You must instruct Connex manually that you changed QuickBooks.
I am missing an account. What kind of errors would I receive?
In this example, there is no inventory asset account. For inventory items, this is a required field. Here is an excerpt from the log:
Error 3140 : While trying to Add ItemInventory MNSR-1000-1. QuickBooks responded: There is an invalid reference to QuickBooks Account "" in the Item Inventory. You need to update your chart of accounts with us. Please read these instructions: https://help.jmawebtechnologies.com/hc/en-us/articles/360027540352
How do I refresh my chart of accounts?
You must make a change in QuickBooks and update your Connex settings:
- In QuickBooks, press ctrl + A.
- Click new.
- Choose other current asset.
- Enter Inventory Asset.
- Click save.
- Login to QuickBooks as admin and open your company file.
- Login to Connex.
- Click manage.
- Beneath the page title, click the link:
- Run the web connector. If you use QuickBooks outside the United States, you can find the web connector in the Windows search. Otherwise, go to file and click update web services in QuickBooks.
- You will return to the Connex configure page.
- Expand new order and product accounts.
- Under inventory asset, choose inventory asset.