How do I use the next number from QuickBooks

Introduction

By default, QuickBooks maps the last order number plus one as the order number. You can instruct Connex to use this numbering scheme. The setting is ideal, if you have several selling channels.

How does Connex for QuickBooks find duplicates?

When Connex syncs a new order, Connex inserts the order number into the QuickBooks memo field. Connex will match the order date and the memo.

Why is Connex is inserting orders without numbers?

QuickBooks Desktop

You created an order in QuickBooks without a number. Create a new order in QuickBooks. Give it a number. Next time, QuickBooks will add one to the numbers.

QuickBooks Online

QuickBooks will add one to the last number. If your latest order has no number, QuickBooks will show blank order numbers. You must add an order and QuickBooks will add one to the next number:

  1. In QuickBooks, click on the gear.
  2. On the left, select company settings.
  3. On the left of the next screen, click sales.
  4. Under sales form content, check custom transaction numbers.
  5. In QuickBooks, go to customers and add a new invoice.
  6. Make the invoice number 1000.
  7. Go back to the sales form entry page.
  8. Uncheck custom transaction numbers.
  9. QuickBooks will start at 1001.

How do I enable QuickBooks numbering?

Here are the steps:

QuickBooks Online

You must tell QuickBooks where to start the numbering. Otherwise, you will see blank numbers in QuickBooks:

  1. Click on the Gear > Account and Company Settings > Sales.  
  2. Under sales form content, uncheck custom transaction numbers.
  3. Add an invoice.
  4. Check use custom transaction numbers. 

Connex

You must configure Connex to use the next number:

  1. Login to Connex for QuickBooks.
  2. Click manage.
  3. Expand the transaction area.
  4. Check the box for use QuickBooks numbering: next_num.png
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