This article guides you through the required prerequisites prior to setting up and pairing your QuickBooks Online Company File with Connex for QuickBooks Online. If you have already paired your QuickBooks Online Company File to Cloud Cart Connector, please click here for step two of installation.
Connex for QuickBooks Online pulls account data from your QuickBooks Online Chat of Accounts to create transactions. You must have accounts in the A/R (Accounts Receivable), A/P (Accounts Payable), Bank (Order Deposit Account), Item Asset, and COGS to properly use Cloud Cart Connector.
To create these accounts and/or ensure that they are properly set up, in QuickBooks Online please click the gear on the top right > Chart of Accounts and create these accounts:
A/R and A/P
Click New > Choose from all account types > Next. Select A/R. Do the same for A/P.
Click New > Bank > Next. Select Checking.
For inventory-based businesses, this account is mandatory. Click New > Choose from all account types > Next. Choose other current assets and name the account Inventory Asset.
Cost of Goods Sold (COGS)
For inventory based businesses, this account is mandatory. You cannot use an expense account for Cost of Goods Sold. Click New > Choose from all account types > Next. Choose Cost of Goods Sold and then COS.
This is the default income account for new items. For each item, you can select the income account and QuickB will use it. Go to New > Income and type a name.
Once these accounts have been created, close your browser. Return to Connex for QuickBooks Online and the account drop downs will be populated.
Sales Tax Set-Up
We support all versions, including the United States, Canada, and the United Kingdom. Before Connex for QuickBooks Online can map your sales tax codes, sales tax must be enabled in QuickBooks Online. If you collect sales tax, here are the steps:
1. Login to QuickBooks Online.
2. If you're using the interface with blue tabs, go to company > sales tax > add /edit sales tax rates and agencies.
3. On the next screen, click new.
4. Follow the on-screen instructions.