Character limitations for fields in QuickBooks Desktop

Each text field in the company data file of desktop QuickBooks (Pro/Premier/Enterprise) has a maximum number of characters that can be entered.

What you'll learn in this article

Each text field in the company data file of desktop QuickBooks (Pro/Premier/Enterprise) has a maximum number of characters that can be entered. In this article, you'll learn the limitations of the text fields in QuickBooks.

Here's the maximum number of characters you can enter in each available field

QuickBooks Field	Maximum characters
Account Name	31
Account Numbers	7
Amount	20
Custom Fields (items)	30
Customer message (Invoices)	101
Customer, Vendor and Other Names	41
Item name1	31
Employee Name (first and last)	25
Item Description (Invoices)	4095
Item Part number	31
Job Description	99
Memo2	4095
Note Field3	4095
Notes in Shipping/Billing Address	41
Username	29
Password	16
Ship to Name	41
Invoice Number Field	11
Lot Numbers	40
Report Company Name	60
Report Title	60
Report Subtitle	60
Report Extra Footer	60
Text Box	1000

1. Item name may contain special characters but it is recommended that the first character not be a special character.
2. While the Memo field can contain 4095 characters, only 30-60 characters will display on printed checks depending on print settings. 96 characters will display on a Transaction Detail report.
3. While the Notes field on the timesheet can contain 4095 characters, only 96 characters will display on the Time by Job Detail report.