Each text field in the company data file of desktop QuickBooks (Pro/Premier/Enterprise) has a maximum number of characters that can be entered.
What you'll learn in this article
Each text field in the company data file of desktop QuickBooks (Pro/Premier/Enterprise) has a maximum number of characters that can be entered. In this article, you'll learn the limitations of the text fields in QuickBooks.
Here's the maximum number of characters you can enter in each available field
| QuickBooks Field | Maximum characters |
| Account Name | 31 |
| Account Numbers | 7 |
| Amount | 20 |
| Custom Fields (items) | 30 |
| Customer message (Invoices) | 101 |
| Customer, Vendor and Other Names | 41 |
| Item name1 | 31 |
| Employee Name (first and last) | 25 |
| Item Description (Invoices) | 4095 |
| Item Part number | 31 |
| Job Description | 99 |
| Memo2 | 4095 |
| Note Field3 | 4095 |
| Notes in Shipping/Billing Address | 41 |
| Username | 29 |
| Password | 16 |
| Ship to Name | 41 |
| Invoice Number Field | 11 |
| Lot Numbers | 40 |
| Report Company Name | 60 |
| Report Title | 60 |
| Report Subtitle | 60 |
| Report Extra Footer | 60 |
| Text Box | 1000 |
1. Item name may contain special characters but it is recommended that the first character not be a special character.
2. While the Memo field can contain 4095 characters, only 30-60 characters will display on printed checks depending on print settings. 96 characters will display on a Transaction Detail report.
3. While the Notes field on the timesheet can contain 4095 characters, only 96 characters will display on the Time by Job Detail report.
Further reading: