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QuickBooks Point of Sale (POS) - ARCHIVED
Character limitations for fields in QuickBooks Desktop
Each field in the company data file of desktop QuickBooks (Pro/Premier/Enterprise) has a maximum number of characters that can be entered.
What you'll learn in this article
Each field in the company data file of desktop QuickBooks (Pro/Premier/Enterprise) has a maximum number of characters that can be entered.
Here's the maximum number of characters you can enter in each available field
Field | Maximum characters |
Account Name | 31 |
Account Numbers | 7 |
Amount | 20 |
Custom Fields (items) | 30 |
Customer message (Invoices) | 101 |
Customer, Vendor and Other Names | 41 |
Item name1 | 31 |
Employee Name (first and last) | 25 |
Item Description (Invoices) | 4095 |
Item Part number | 31 |
Job Description | 99 |
Memo2 | 4095 |
Note Field3 | 4095 |
Notes in Shipping/Billing Address | 41 |
Username | 29 |
Password | 16 |
Ship to Name | 41 |
Invoice Number Field | 11 |
Lot Numbers | 40 |
Report Company Name | 60 |
Report Title | 60 |
Report Subtitle | 60 |
Report Extra Footer | 60 |
Text Box | 1000 |
1 Item name may contain special characters but it is recommended that the first character not be a special character.
2 While the Memo field can contain 4095 characters, only 30-60 characters will display on printed checks depending on print settings. 96 characters will display on a Transaction Detail report.
3 While the Notes field on the timesheet can contain 4095 characters, only 96 characters will display on the Time by Job Detail report.
Further reading: